4 Golden Rules of Creating a Data Visualization PowerPoint Presentation
24Slides Team October 25, 2016


Have you ever been handed a file full of data from a colleague and you have no idea what the data means? Have you given that nervous smile and an unconvincing “Great, thanks”? Wouldn’t it be great to skip that overwhelmed feeling? That’s why visualizing data successfully is so important. This article will share with you the 4 golden rules of creating a data visualization ppt your audience will understand. By reading this blog post, you will know how to turn mountains of data into a simple and straightforward data visualization PowerPoint.

Data is only useful when your audience can understand it. One of the best ways to decipher a jumble of figures and statistics is to turn it into a visual representation. By understanding and choosing the best medium for your data, you can then proceed to design the most effective and efficient way to represent your data. Remember, behind every statistic is a story and a data visualization ppt will help you tell that story effectively.

What’s your story?


There’s a reason why you want to visualize your data. You want to tell a story. What is that story? What do you want your data to tell people? Just imagine you are the sales manager of a thriving business and you want to share the success of a recent marketing campaign. That’s your story. By understanding what you want your data to say, you can understand how you should visualize it.

What type of data do you want to visualize?


Designing a data visualization ppt is an artform. You need to take into account a variety of factors. The most important one being the type of data you want to share. Understanding what type of data you have should be one of the starting points in the process of visualizing your data. By considering the type of data that you have; whether it is quantitative or qualitative or whether it’s big data or small, and knowing your story, you can then figure out which types of charts will communicate it in the best way possible. Opening a charting program should be the last step when creating a data visualization PowerPoint.

Choose the chart type that will communicate your message effectively


One of the keys to successfully visualising your data is matching your data types to the most suitable chart format. You want your data to be digestible, simple and easy to understand. Choosing a chart type that can clearly and effectively communicates your data will give your story the best chance of being understood.

Know your audience


Finally, knowing who your audience is and the one thing you want them to get from your data is vital. What impact do you want your data to make on them? Is the subject of your presentation familiar to them? Are they fellow sales professionals? Are they interested in the relationships in the data you’re presenting? As a storyteller, you want to capture your audience’s attention. Instead of accomplishing that with words, you are using visuals. A picture is worth a thousand words when it comes to visualizing quantitative data. As an example, a pattern or trend can clearly be demonstrated using a simple line graph, compared to trying to explain the data and time relationships in words.


Presenting data in raw form opens it up to different interpretation by the recipient of the data. If you want to lead the conclusion you audience arrives at, you should use the power of data visualization to tell a compelling story. Know your story, know your audience, know your data and choose the best medium to effectively and efficiently communicate your idea in the simplest possible form. Mast these 4 golden rules and you master the art of data visualization PowerPoint creation.

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