Be Prepared! Business Continuity Plan for Pandemics

We’re all going through hard times right now. But if there’s a lesson to be taken from all this, is that it is never too early to be cautious. Things that may seem like a given, may not be as stable as one thinks. That’s why being prepared is such a must for every business trying to stay for the long run. A Business Continuity Plan is a must-have tool for being prepared and facing uncertain times such as these.

In this article, you’ll find the basics of what Business Continuity is, and how to make a plan to ensure your business goes on. Even better, you’ll find an amazing infographic done in collaboration with Krizo experts that showcases how to tackle business continuity plans for pandemics.

what is business continuity

Krizo is a Danish company working on crisis management. Their platform enables companies’ leaders to answer quickly and effectively to the demands of the business’ world. If you’re having problems managing the COVID-19 crisis, Krizo is offering a helping hand by opening free access to their platform. You’ll ve able to develop your Business Continuity Plan (incluiding a pandemic plan). There are countless businesses around the world that have been affected by this crisis, so improving our response and recovery is a must!

 

What is Business Continuity?

While it’s good to be prepared, it’s impossible to plan for every possible outcome. This is when Business Continuity comes into play. To answer the question “what is Business Continuity?” in a few words, it is the process of creating strategic systems of prevention and recovery for your company. It’s about foreseen difficult situations that could affect your business and preparing accordingly.

From natural disasters to the unexpected loss of key players in your production processes, there are a hundred factors that can affect the way you do business. Being prepared to face unexpected changes and challenges can give you a huge competitive advantage over others. Business Continuity can not only set you ahead of your competitors but even assure your company’s survival when others fail to do so.

business continuity plan

Building security organization procedures will ensure your company maintains its essential functions in order to keep the company afloat. It’s impossible to be prepared for every single possible outcome. But a Business Continuity Plan allows you to identify threats your company may face, recognize what vital functions those will affect, and prepare accordingly to mitigate the crisis.

This time, the crisis has come in the form of a pandemic, but it can take many shapes and sizes. 7 in every 10 leaders have experienced one kind or another of corporate crises in the last 5 years. Natural disasters, changes in the world’s economy, cyber attacks… these are all external threats that are out of our control. But what is in our control is to be prepared in order to face them as best as possible.

 

Business Continuity for Pandemics Infographic

The COVID-19 has affected businesses on a worldwide scale and has had more repercussions than anyone could’ve ever expected. It only shows how important it is to be prepared, and how world events can have a huge impact on every type of business.

This amazing infographic done in collaboration between Krizo and 24Slides designers goes step by step on how to face a Pandemic threat for companies from a Business Continuity perspective.

(Click the image to view or download a full-size version)

How to tackle the threat of a Pandemic

1. Identify key people in your production process.

The Pandemic Management Plan should be tightly linked to the organizations Business Continuity Plan. Critical business functions can be impacted during a pandemic. It’s vital to identify key functions and players that carry them out.

 

2. Determine clear policies in regards to staff.

Both for their safety and in order to keep up the business, clear procedures must be established. These may include travel policies, Staff Pandemic Leave Policies, and Staff Pandemic Quarantine Policies. You should also be prepared with emergency contact details together with roles and responsibilities, especially in the case of bigger companies.

 

3. Determine the nature of a pandemic.

Knowing what the problem is the first step to tackle it. You should keep informed of the know the symptoms of a virus and how is it transmitted. This will allow you to react quickly in the event of an outbreak.

 

4. Develop response procedures for different levels of an outbreak.

Knowing how to act according to the risk level is vital. For example; at which point your workers will be sent home? What is the procedure if you identify an infected person in your company? Some of the levels Krizo suggests are:

  1. “Pandemic is spreading in other countries than in your country but is not yet a concrete threat to your organization”
  2. “Pandemic virus is established in your country and spreading in the community. First identified case in your country but not in direct relation to your organization”
  3. “First case identified case in your organizations”
  4. “+5 infected people identified in your organization”

What will your company’s response will be in each of these stages?

 

5. Establish recovery procedures for all critical business functions.

These should be based on your Business Continuity Plan. Chances are, your supply chain will be affected. It’s vital that you have a recovery procedure in order to mitigate the possible effects of a pandemic in key stakeholders and the delivery of your key services.

 

6. Establish communication procedures.

Communication is key for any business, but it’s even more important in times of crisis. Stakeholders (both internal and external) should be aware of these procedures in order to keep your company running as effectively as possible.

business continuity plan for pandemics

Do you want to know more about the COVID-19 repercussions worldwide and how to face them? Krizo suggests this incredibly complete McKinsey report. It has great advice concerning recovery procedures and how to face changes in your supply chains.

 

Business Continuity Plan Template

A Business Continuity Plan can become an invaluable tool for every type of business. After all, every company faces its own threats and challenges. If you’re thinking about sharing with your team more about it, you might want to check out our Business Continuity Advice Presentation Template for PowerPoint. It includes 8 corporative-style slides that will help you tackle the issue of how to handle a crisis.

business continuity plan PowerPoint template

 

Looking for more infographics?

If you liked the infographic, 24Slides is doing a special free design campaign. As our way to give back to the community and support people in these times, we had opened a free design service for educational material concerning the coronavirus COVID-19.

We’ll also be uploading weekly infographics with information and tips concerning this specific topic. Check out our social media channels to share them and help us spread accurate, visually engaging information to everyone. Stay safe!