The Process of Outsourcing Presentation Design Services

Outsourcing presentation design might be one of the best things to happen to your company. It lowers costs, leaves more time for your employees to focus on their work, and assures that you end up with amazing presentations that will wow your audience. However, it might be a little daunting at first. How do you pick a presentation design agency? What about price, how are costs defined? How do you submit an order? And how will you make sure it’s ready on time? Here you’ll find a complete look at the process of outsourcing your presentation design.

process of outsourcing presentation design

What Is Outsourcing

Outsourcing is a business practice that has become very common in the last few decades. The business philosopher Peter Drucker summarizes it in one simple phrase: “Do what you do best and outsource the rest”.

The idea behind outsourcing is that, in any company, there are several secondary tasks that are not related to the business’s main service or product. For example, a construction company will probably also need a legal department. A business focused on producing environmental-friendly products will also need marketing support. These “secondary” tasks take money, time, and resources from the main production process.

Having “in-house” experts demands that you have extra office space for them, as well as equipment. Aside from their salaries, there’s a lot of extra costs. Of course, having in-house workers has its benefits. But outsourcing is a great option for lowering costs and refocusing resources and energy. These “third-party” providers will make sure that your secondary tasks go as smoothly as possible, leaving you free to focus on what matters the most.

outsourcing workflow

Why Outsource PowerPoint Presentation Design

There are many “hidden” secondary tasks in every company. These are things that you might not even think twice about since they are usually just considered a regular part of the job. For example, working on presentation design.

Chances are, no one in your business has been specifically hired to make PowerPoint presentations. It’s just something everyone has to do once in a while. Most people are not particularly good at making them, and most don’t even enjoy doing it. It’s just how the world works, and that’s it. Well, think twice.

Save Time and Money

Presentation design is one of the best things you can decide to outsource. It might be easy to overlook at first, but thousands of businesses spend overwhelming amounts of money, time, and resources just making PowerPoint presentations. According to our research, over 80% of workers spend more than an hour a week working on their presentations. And around 30% spend more than 5 hours a week on it! Even if 5 hours a week doesn’t sound as much, it translates to 34 full days a year -around $3572 dollars!

outsourcing presentation design cost calculator

I know it can be hard to believe, but check out our cost calculator! By beginning your process of outsourcing presentation design, you’ll repurpose all that money you’re already spending on getting better presentations, leave your employees more time for doing their actual job and have budget left over!

outsourcing presentation design workflow

Outsourcing presentation design will dramatically improve your presentations’ quality. Despite everyone working with presentations, it’s hard to find someone who thinks of themselves as an “expert” on designing them. By outsourcing PowerPoint design, you’ll get actual experts designing your presentations. You’ll receive something that is more appealing to the eye, that will wow your audience, and that will convey your message in the best way possible. In short, a design that you couldn’t have done on your own!

 outsourcing presentation design example

Deciding To Outsource Presentation Design

So you’re considering to start outsourcing your presentation design. Great! However, the process of outsourcing can seem very daunting at first. How do you find trustworthy companies? How much will it cost you? Can you afford it? Don’t worry. Here you’ll get a complete look at how the process of outsourcing presentation design actually works.

The Cost of Custom PowerPoint Design

First thing first: price. Truth is, outsourcing presentation design might actually be cheaper than you think! You’ll find presentation design services of all kinds and prices, all the way from $6,000 to just $9 per slide.

Like many industries, it all depends on the company and the services it provides. Some may charge for a complete presentation. Others may define their prices per hour, just like a freelance designer. Others set their prices depending on the number of slides.

Prices can also change depending on the urgency and treatment of your presentation. For example, a presentation design that needs to be ready in the next 24 hours will be more expensive than one that can wait 3 days. The cost will also most likely change depending on what you’re looking for. If you want a presentation with animations and custom-made illustrations, it’ll probably be more costly than one where they just fix the layout and add some stock images. If you need your presentation done from scratch for you instead of just fixing already existing slides, the price will definitely go up.

price of outsourcing presentation design services

In short, there’s no “correct” price for outsourcing presentation design. It all depends on you and what you’re looking for. Research PowerPoint design agencies what they offer and their fees. You’ll notice that most of the time, prices fit the services offered. So consider what you’re looking for and make your budget accordingly!

(Still not enough information? This article on professional PowerPoint design pricing will give you some approximate numbers on how much a presentation might cost per slide depending on your needs.)

How To Pick a PowerPoint Design Agency?

The first step of the process of outsourcing presentation design is definitely to find a good design agency. But how to do this? With a quick google search, you’ll probably find several agencies that offer PowerPoint presentation design. But there are a couple of important things to look for when choosing a presentation design service.

First of all, trustworthiness. Make sure that they are legitimate. Presentations can sometimes contain sensitive information about the business or your projects, so it’s extra important to be meticulous when doing your research. They must have a website that looks formal and professional. Social Media accounts can also give you an idea of how established they are. If they have a contact format, or somewhere you can ask questions, all the better!

Reviews will be your best friend for this. Other clients will be able to tell you if they really comply with the due dates, if they deliver what they offer, and so on. Social media comments are a great way to see how satisfied their clients are. And platforms like Trustpilot will allow you to see the opinion of previous customers.

Once you’ve determined that a presentation design service is trustworthy, then it’s all about seeing if it’s a good fit for you. Look at the service they offer and their prices to find out if they could fit your needs. If you need someone that makes animations, but a specific agency doesn’t work with them, it doesn’t matter how much you try! You’ll probably just end up frustrated and unsatisfied with the service.

Finally, check out for examples of their previous works. It’s very important that you see their design style beforehand to make sure it fits your tastes!

presentation design agency trustworthiness

The Process of Outsourcing Your PowerPoint Presentations

One of the biggest cons of outsourcing presentation design is that, like most things in life, it has a learning curve. Once you’ve decided what presentation design service you want to work with, it’s time to give them your presentation and let them do their magic. The outsourcing process might probably vary from agency to agency. However, most of the overall process will most likely be the same. Still, there are some basic steps that most likely any presentation design service will have.

If you’re looking for something more specific, you can check out 24Slides outsourcing process. This way, you’ll get a better understanding of how presentation design agencies work, and what to expect from the experience.

1. Have your content ready!

While some presentation design services might offer to work on the presentation’s content, most agencies’ focus is on design. They’ll make sure your presentation looks good and professional and fits all the requirements you have given them. But most of the time, the actual words on the slides are up to you. Make sure you have your presentation’s content ready before you start the outsourcing process. Something as easy as dividing what goes in which slide, or writing your content in default-blank slides will do!

Even if the presentation design service includes working on the content, you should still have a clear idea of what you want your presentation to include. It is your presentation, after all!

2. Submitting Your Order

Great! Now you’re really ready to begin your presentation outsourcing process. This begins by submitting your order. You’ll most likely be asked certain questions, like the due date, the slides treatment, and extra services like proofreading or editing. Some PowerPoint design services might give you a budget after evaluating your requests. Other, for example, might give you a tentative price depending on your project’s urgency. Be sure to review the final budget before submitting your final order. If necessary, any good presentation design agency should have a customer support service to help you with any questions you might have.

Have ready any kind of references and extra information that could be useful for the designers. Remember that, especially if it’s your first time working with them, they know nothing about your presentation or your company! Providing your business logo or official color palette could help them create a presentation that really reflects your brand. If you have any specific picture that you want to be included, or have some references of what you want your presentation to look up, add them too! The more detailed you are with your brief and your request, the most likely it is that the final product will meet your expectations.

3. Presentation Design Process

After you have submitted your order, the next step in the process of outsourcing is all about the design! Many presentation design companies offer sketches and first drafts in order to make sure you’re happy with how your presentation is turning out. If this is important to you, make sure you take note of this when you’re researching your options! It’s also important that you take notice of how many changes and corrections you can ask for the designers. This way, you’ll make sure you receive the best final product as possible and that the outsourcing process runs smoothly!

The best thing about the process of outsourcing presentation design is that, once you’ve uploaded your presentation and give them your brief, you can just sit back and relax. The designers will do all the work, and you’ll end up with an amazing presentation. However, don’t forget about the feedback! Make sure to check up whichever platform or communication channels your presentation design agency uses. They’ll most likely ask for feedback in order to make sure everything is going exactly how you wanted it.

presentation design service communication

Communication is Key in the Outsourcing Process

In order for the process of outsourcing to go as smoothly as possible, communication is vital. Since it’s a service provided by a third party, it’s likely for confusion and misunderstandings to happen. That’s why the presentation design service must be as clear as possible. The agency must have excellent customer support that will be able to guide you through the process and ask all the questions that need to be answered.

Don’t shy away from asking questions you think are important. If you’re worried about your information security, how they guarantee customer satisfaction, or when they charge the payment, ask away! A good, reliable presentation design agency should be prepared to answer such questions straight away and to guide you through their service.

4. Review Your Outsourcing Process Experience!

Don’t forget to review your experience. Many platforms have this option within themselves, but you can also use social media or platforms like Trustpilot. This is important in order to guide other people looking for presentation design services to good agencies and to help them avoid untrustworthy ones. So however your experience was, share it!

review presentation design services

Are You Ready to Start Your Outsourcing Process?

While all this outsourcing process might seem complicated, it’s all about getting used to it! Most presentation design services spend extra effort in making sure their platforms are intuitive and easy to use. Reading it all like this might give you the idea that is a long, complicated process, but in reality, it’s closer to just a couple of clicks.

If you’re considering outsourcing presentation design, check out 24Slides! Our designers will be happy to help you transform your presentation into a one-of-a-kind masterpiece!

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